Meeting Forms

Click on the links below to download business forms and customizable tools for hosting a state assembly event.

Scroll all the way to the bottom of this page for information about AST's new website benefit for state assemblies.

Business Forms
Date Request Form   Fax this form to AST's state assemblies coordinator at least 120 days (four months) prior to the workshop. Fax number is listed on the form.

To maintain your assembly's status as an Approved CE Provider, print the following forms, and keep them on file for annual report and audit purposes:

Attendance Record
Postprogram Report
Program Agenda
Program Evaluation - Individual
Program Evaluation - Summary
Speaker and Educational Program Content
Workshop Checklist

Certificate of Attendance Forms for CE Credits   Each state assembly's contact person must also request two-part Certificate of Attendance forms from AST to provide to workshop participants. Please email your request for certificates by clicking on the link above.

List of State Assembly Officers   This customizable template is in Microsoft Word format. If your assembly elects new officers, this list should be filled out and sent to the state assemblies coordinator.

Financial Statement   If your state assembly would like a template for keeping track of your finances, you can download this interactive form. It is in Microsoft Excel format and can be downloaded and saved on your computer. All mathematical formulas have been built into the document. All you need to do is enter the amounts, and the columns will total automatically.

Business Meeting Minutes Template   This Microsoft Word document can be customized and then used for Board of Directors meetings.

Sample Agenda for a Meeting with Elections   This document is in Microsoft Word format, so it can be customized and used at your next elections.

Timeline for Election Process   This document provides an overview of the events and timing necessary for the election process.

Election Forms
These forms are necessary to complete when your state assembly holds elections.

Sample Candidate Statement   This is a Microsoft Word document that can be downloaded and customized for your assembly's election.

Sample Election Ballot   This is a Microsoft Word document that can be downloaded and customized with your election information. 

Oath of Office  is a Microsoft Word document that can be downloaded and customized with your state assembly information.

Sample Tellers Committee Report    is a Microsoft Word document that can be downloaded and adapted for recording votes cast in your state assembly elections.

Tellers Committee   is a Microsoft Word document that describes the duties and responsibilities of those members who serve on the Tellers Committee.

Workshop Toolbox

Planning a Successful Meeting   A list of suggestions for making sure your event will be successful.

Workshop Poster    An 8-1/2" x 11" poster for announcing an upcoming workshop or event. The file is in Microsoft Word format and can be downloaded and customized with event information.

Invitation    A customizable invitation in Microsoft Word format with a tear-off mail-in registration form.

Postcard   A customizable postcard in Microsoft Word format with a registration form. Perfect for mailing to your members.

Newsletter   All you have to do is type your information into this customizable Microsoft Word template and then have it printed. All the layout and design work has already been done for you.

Website Development and Hosting  

AST has developed an easy-to-use template that state assemblies can use to create their own website. Layout and design has already been done, so all you need to do is type in your state's information.

An AST-approved vendor will host the site for your assembly for $15 per month. If you are interested in this benefit, please contact Stacey Ballow, state assembly coordinator, by email or by phone (800-637-7433, ext 2502).