RECERTIFICATION Advanced CE
  • Election Requirements

    The AST State Assembly Bylaws serve as the state’s structure of the election process to insure and protect the integrity of the elections. 

  • Election Requirements

    • If a quorum is not met elections cannot be held and the officers stay in place.
    • Elections are always required even when open positions are uncontested.  
    • No officer or director may serve more than two full terms in the same office - a total of 4 years in the same position.
    • The President, Vice President, Treasurer and two Directors shall be elected in odd-numbered years. The Secretary and three Directors shall be elected in even-numbered years. Proviso: State Assemblies with 250 active members or less shall elect the President, Vice President, Treasurer, and one Director in odd-numbered years and shall elect the Secretary and two Directors in even-numbered years.
      • Elections shall be held in the state by ballot in person at the Annual Meeting.
      • Election of Officers shall be by a majority vote. In the event, a second ballot is needed to establish a majority, the two candidates receiving the highest number of votes shall be placed on the second ballot.
      • Election of Directors shall be by plurality vote. In the case of a tie, a decision shall be by ballot between the tied candidates and plurality shall elect. In the event of a second tie, a decision shall be by lot.
      • The President shall appoint a Tellers Committee with due regard to geographic distribution.

      Officer Eligibility

      The officers are the President, Vice President, Secretary, and Treasurer.

      A candidate shall have been an active member for one year immediately preceding nomination and, if elected, shall maintain that active status and not violated the Professional Code of Conduct .

      The required curriculum vitae, consent to serve, and one year of active membership in the state assembly are the only eligibility criteria that will be considered by the Credentials Committee.

      Proviso: The following bylaw is required for all states that have been formed for at least five years unless an exception is approved by the National Board of Directors. - A candidate for the office of President shall have served at least one full term as a director or officer during the previous six years on the Board of Directors.

      A candidate for the office of vice president shall not have served two full terms as president because such a candidate is ineligible to succeed to the office of president.

      The combination of the Secretary/Treasurer position has not been valid since 2010. Each is a separate position.

      Officer Terms

      - The President, Vice President, Secretary, and Treasurer shall serve for a term of two years.
      - All newly elected officers shall assume office at the close of the elections.
      - No officer may serve more than two full terms in the same office.
      - Any amount of time served that equals more than half a term shall be considered a full term of office.

      Director Eligibility

      A candidate for the State Assembly Board of Directors shall have been a member for one year immediately preceding nomination and if elected, shall maintain active status and not violated the Professional Code of Conduct. 

      The required curriculum vitae and consent to serve and one year of membership in the state assembly are the only eligibility criteria that will be considered by the Credentials Committee.

      Director Terms

      Directors shall serve for a term of two years or until their successors have been elected. 

      All newly elected Directors shall assume office at the close of the business meeting at the Annual Meeting.

      No Director may serve more than two full terms in the same office.

      Any amount of time served that equals more than half a term shall be considered a full term of office.

      Vacancies

      If a position is uncontested the position remains open. Every open position to be elected by the state assembly general membership at your annual business meeting. If not elected by the membership then vacant positions are filled per the State Assembly Bylaws.

      - A vacancy occurring in the office of President shall be automatically filled by the Vice President.
      - A vacancy occurring in the office of Vice President shall be filled by the State Assembly Board of Directors from among the Board members.
      - In the event there is a vacancy in both the offices of President and Vice President, both offices shall be filled by the State Assembly Board of Directors from among the Board members. Both offices shall then be elected at the next Annual Meeting.
      - A vacancy occurring in the office of Secretary or Treasurer between Annual Meetings shall be filled for the unexpired term by the State Assembly Board of Directors. (Elected by the BOD among the general membership.)
      - Vacancies for Directors occurring between Annual Meetings shall be filled for the unexpired term by an appointment made by the State Assembly Board of Directors.

      Uncontested Elections

      An uncontested election occurs when the number of open seats on the Board is equal to or greater than the number of candidates. When a position is uncontested, still is placed on the ballot. All open positions are to be elected by the state assembly general membership at your annual business meeting. If not elected by the membership then-vacant positions are filled per the State Assembly Bylaws.

      What if the person holding the uncontested office has already held the office for the allowed number of terms?
      They cannot hold office beyond their allowed terms.

      Does the President appoint someone from the Board to the uncontested office?
      The President never appoints a vacant position, always a Board decision as a whole.

      What if the President is the uncontested position? Does that person stay as President even though they have already served the allowed number of terms?
      They cannot continue to hold office after serving two full terms. A vacancy occurring in the office of President shall be automatically filled by the Vice President.

      Tellers Committee Duties & Responsibilities/Sample Report

      Students can serve on the Tellers Committee, however, the Committee Chair is an Active AST member. Cannot serve on the Tellers Committee if running for an elected open board position or as a delegate/alternate for the upcoming AST National Surgical Technology Conference.

      Sample Tellers Committee Report
      Tellers Committee Duties Responsibilities