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  • State Assembly Essentials

    Preparation is key for a program to be successful. A well-planned event helps attendees leave with a feeling of accomplishment rather than frustration. Here are some tools to help your program flow as smoothly as possible.

  • Organization is essential when developing a successful program plan.

    Where to Begin

    The Checklist for a Successful Meeting can be used to plan an annual business meeting with board of directors and delegate elections or a workshop alone event. 

    For speakers, always have a backup plan. Things happen, so have someone like a CST or CSFA on standby to speak if you have a no-show. This will ensure members receive the CE credits that were advertised.

    When planning your next business meeting or workshop, if you have questions or need some guidance, please reach out to your State Assembly Leadership Committee representative. They are there to help. Find your state's representative at Connect With Your State Assembly

    Planning the Educational Program

    State assemblies who sponsor a program are required to complete the program approval process for participants to receive AST-approved CE credits. 

    The following is due at least 30 days prior to your program, for CE Credit approval. Earlier submission for approval the better; advantageous in attendance for meeting a quorum to hold elections. 

    1)    AST State Assembly - A2 Continuing Education Program Application
    2)    AST State Assembly - A3 Participant Program Evaluation Form
    3)    Agenda - for each education session must list: 
            - The start and end time
            - Topic 
            - Speaker name with credentials
            - When holding elections include: Business Session I; Candidate Introductions; Voting; Business Session II;
              Election Announcements & Oath of Office
    4)     Brochure or Flyer 
    5)     Three (3) Program Learning Objectives – may be included on the agenda or brochure/flyer

    Program Learning Objectives

    • A minimum of three (3) learning objectives must be developed. The learning objectives must be published in any hard copy or electronic advertisement of the CE program, including the program brochure/program agenda.
    • The State Assembly must provide evidence of the methods used to assess the achievement of the learning objectives by the CST and CSFA. 

    Continuing Education Credits

    CE activities in which CE credits are earned must be relevant to the medical-surgical practice of surgical technology or surgical first assisting. 

    As stated in the AST CE Policies, one CE credit equals 50–60 minutes of activity, such as when attending a lecture. However, partial CE credits are accepted by AST. The CE activity must be a minimum of 30 minutes or 0.5 CE credits, and the CE credits are determined in 15-minute increments past the required 30 minutes. Two examples: 1) A lecture lasts for 45 minutes; therefore, the number of CE credits that would be awarded is .75 CE credits; 2) A lecture lasts 1 hour and 10 minutes will be awarded 1.25 CE credits (the partial CE credit is rounded up or down to the nearest 15 minute increment). 

    • When determining the total number of CE credits for a meeting, only the lectures that are scheduled in the program agenda are to receive CE credit. The business meeting(s) conducted by the State Assembly are not eligible to for CE credits. As stated in the CE policies: “CE is formal and structured learning to enhance the competency of the CST and CSFA in order to foster the development of the surgical technology and surgical first assisting professions.” The business meeting portion of a State Assembly program is not considered continuing education in which “formal and structured learning” is taking place; therefore, CE credits are not to be assigned.